Description

We are seeking a detail-oriented and proactive Legal Administrative Assistant to support attorneys, paralegals, and other team members in our fast-paced, deadline-driven Estate Planning Department. This role requires frequent client interaction and multitasking to manage a variety of administrative tasks.

Key Responsibilities:

• Answer and manage multiple phone lines, document messages appropriately.
• Communicate daily with clients via email and phone to address inquiries and provide updates.
• Schedule meetings and maintain calendars for multiple attorneys.
• Assist with processing attorney revisions and edits to documents.
• Draft basic correspondence and letters.
• Proofread and review client documents, including agreements, trusts, wills, and other estate planning materials.
• Compile client binders of signed estate planning documents in both hard copy and PDF format, ensuring proper organization and inclusion of a table of contents.
• Perform other administrative duties as assigned to support the department.

Helpful Skills:

• Strong proficiency with Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Ability to format and edit documents efficiently in Microsoft Word.
• Experience managing attorney calendars and scheduling meetings via Outlook.
• Skilled in searching and organizing documents within Outlook and calendar software.
• Competence in creating and formatting Excel spreadsheets for reporting and printing purposes.
• Ability to create flowcharts and other visual aids.
• Familiarity with document management software (e.g., NetDocuments).
• Willingness to learn new software as required.
• Experience with time and billing software, including tracking client accounts, billing, and payment histories.
• Knowledge of redlining software (e.g., Workshare Compare) for document revisions.
• Excellent written and verbal communication skills to foster positive relationships with attorneys, clients, and support staff.
• Capacity to work both independently and collaboratively in a deadline-driven environment.
• Strong multitasking skills and the ability to prioritize work effectively when supporting multiple attorneys and paralegals.
• Dependability, professionalism, and a strong work ethic.
• Flexibility to adjust working hours to meet operational and business needs.

To Apply:
Please submit a one-page resume and cover letter, including salary requirements, in PDF format.

Note: No phone calls or recruiters, please.