Description

Corporate Department – Legal Assistant

This person will assist attorneys and paralegals in all phases and aspects of corporate and real estate transaction-related work with limited supervision in a fast-paced, deadline-driven environment.

• Handle complex projects with limited supervision.
• Prepare and maintain integrity of client and transaction files within Department-approved and file management systems
• Proof read agreements for grammar, consistency, formatting and typos.
• Provide pre-closing, closing and post-closing assistance, including: preparation of closing documents/binders in both hard copy and PDF formats with table of contents.
• Conduct non-legal research using various research tools.
• Facilitates communication within case/deal teams.
• Organizing marketing events, both internal and external as necessary.
• Performs other related duties as assigned.

Qualifications:

• Proficiency in Microsoft programs:
• Microsoft Word, with proficiency in document formatting.
• Outlook, maintaining attorney calendars and proficiency in searching a sender’s email for documents and information relayed to clients.
• Excel, ability to format large spreadsheets for printing.
• PowerPoint, ability to format and create new presentations.
• Familiarity with Adobe Acrobat Pro and ability to take PDF’s and create closing binders with a of contents.
• Familiarity with document management software (i.e., NetDocuments).
• Ability to learn new software when necessary.
• Familiarity with time and billing software and ability to research client accounts receivable, billing and payment history and work in process.
• Familiarity with red-lining software (i.e., Workshare Compare).
• Demonstrates effective interpersonal and communication skills, both verbally and in writing to facilitate effective working relationships with attorneys, clients and support staff.
• Excellent analytical, organizational, trouble-shooting and planning skills.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work independently as well as effectively within a team in a deadline-driven environment.
• Ability to handle multiple projects, multiple attorneys and paralegals with shifting priorities, and meet deadlines.
• Ability to assume progressive responsibilities within assigned work as experience is gained in the position.
• Be dependable and with a high level of professionalism.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Please reply with a 1-page resume and cover letter stating salary requirements, both in PDF format. No phone calls or recruiters.